Sending Process - Volunteers

This guide is for those supporting in a short-term capacity, generally less than 3 months.

We are thankful that you have worked through the discernment process for this opportunity. If you have not, please go back to the discernment page. It is required that a discernment process be completed for all missionary service.


This process will be led by HarvestCall's Missionary Care Director.


Your process of being sent will involve two steps. 

  1. Confirmation and Commissioning – Gathering support from your local church, HarvestCall, and the mission that you are fit for service and a fit for the role.
  2. Preparation and Sending – As much as is possible, preparing for service and maintaining connection to the local church.

Confirmation and Commissioning

The goal of the “Confirmation and Commissioning” phase is to confirm with you the Lord’s calling to this role and commission you to roles for which you have the needed gifts and perspective. HarvestCall will work with the mission/church and the sending church to guide the candidate through the confirmation process. 

 

This process will be carried out as efficiently and thoroughly as possible. Each component of the process should be managed in light of the candidate’s privacy and with respect to his/her seeking the Lord’s will and guidance. Each situation will also be looked at individually. While the principles and processes will generally be followed, circumstances may dictate variations. In any circumstance, the candidate should receive full disclosure of the steps in the process and developments as they occur.

Confirmation process

The confirmation process consists seeking the direction of God through three primary phases that ultimately confirm the support of HarvestCall. It is important to note that the phases may not happen in the same order for each candidate.

 

  1. Local Church -- The local church primarily confirms support through the local church Elder. Before the process is initiated, the candidate is required to counsel with the local church Elder. His support both verbally to the candidate and to HarvestCall through the process outlined on the following pages is required for the candidate to go through the process.
  2. HarvestCall -- The national church through HarvestCall confirms its support through the assessment portion of the process. This process utilizes a questionnaire and a formal review by HarvestCall. HarvestCall facilitates this portion of the process and confirms the support of the Apostolic Christian Church.
  3. Mission -- The mission where the candidate is interested in serving has responsibility for the final confirmation. The mission should initiate a process wherein they can assess the candidate regarding his/her ministry and spiritual readiness and “fit” with the mission and role.


Short-term ministry questionnaire

Candidates are asked to complete the Short-Term Ministry Questionnaire. This serves two purposes: 1) assists in getting to know the prospective candidate and 2) provides a way to pass information through the various steps of the process. This questionnaire will look and feel like a traditional application, but it is not. The goal of this document is to give HarvestCall a glimpse at who the candidate is and what he/she believes. The questionnaire should be approached with honesty and transparency. The questionnaire should be used as an opportunity for the candidate to prayerfully think through various aspects that are important to establishing the Apostolic Christian Church’s support for his/her service.



HarvestCall confirmation

As a part of the process, the Missionary Care Director will schedule a meeting with you to review your readiness for service. The following areas may be reviewed during that discussion to determine readiness. 


  1. Relationship with the Church - How a person interacts with the church and how these interactions affect his/her daily life.
  2. Call to Service - Having a Spirit-led motivation to service with an understanding of the service opportunity.
  3. Sound Doctrine and Bible Knowledge – Well-established in one’s faith with a strong knowledge of the Gospel.
  4. Servant and Team Orientation – Having an understanding of the personalities on the team and interacting appropriately with one another with a servant heart.
  5. Conflict Resolution - How a person deals with conflict with others and how he/she handles self-will.
  6. Character Traits – One’s character is established by being filled with the Spirit of God.
  7. Relationship with Family - How a person relates to his/her family which affects how he/she relates to others.
  8. Burden for Lost or Struggling Souls - Having compassion for others and desire for all to know the Gospel.
  9. Leadership and Submission - How a person relates within authority and also to those he/she has authority over.
  10. Cross-Cultural Life Adjustment – Experience and skills to successfully live and build relationships with those from a different cultural background
  11. Specialized Skills - God-given and learned skills and abilities enabling one to be productive and successful in a particular role.

Role of prayer

Since the goal of the confirmation and commissioning phase is for the Lord to confirm the calling that the brother/sister has received, it is vital for this part of the process to be fully surrendered to God. Prayer is critical to both seek God’s will for the process and for the candidate to prepare his/her heart to accept the conclusion of this phase, which will result in either support or a lack of support to move forward.


Mission confirmation

The mission review is with the mission/church where the prospective candidate is called to serve. This review will focus more on skills and fit with the mission and team. The timing and format of the interview will vary from mission to mission. 


Background checks

For all roles, candidates will be asked to complete both Law Enforcement background checks as well as Child Protective Services checks. HarvestCall will cover the cost of the background checks and will make a formal request to confirm your support to complete the needed checks.

Preparation and Sending

HarvestCall is committed to the purposeful preparation and sending. The goals of this phase are to 1) provide a level of readiness and 2) engage the church to both “send” into service and to help him/her thrive in their mission. While it is the Lord that sends laborers into the harvest, both HarvestCall and the sending church play major roles in this effort. 

 

The preparation and sending phase begins after confirmation of the calling has been received by HarvestCall and the mission/church. The role of HarvestCall is to provide effective and relevant training for the brother/sister through developing and implementing a training plan as well as outlining other preparatory goals. The completion of the goals and training will enable the brother/sister to be sent to his/her mission field. The sending church is responsible for providing the primary spiritual, fellowship and physical support. 


Preparation

In general, the preparation responsibility is held by the mission and the one being sent. HarvestCall will provide introductory training on several subjects related to serving with HarvestCall. This content will be delivered by MinistryGrid, HarvestCall’s training platform.


Spiritual readiness

The most critical component of readiness and preparation is being prepared spiritually. Spiritual preparation is not about a checklist or a specific list of training classes. Instead, it is about the brother/sister developing a fully- dependent, obedient and intimate relationship with God. This involves utilizing and incorporating the Word of God in every aspect of life. Spiritual readiness will manifest itself through evidence of the Fruit of the Spirit, participation in the body of Christ, engaging on mission, and leading an overcoming life.

 

Cultural and language acquisition

Due to the short-term nature of your service, no formal cultural or language training will be offered. But, it is recommended that as much consideration as possible be done as an expression of love to those you are serving. 


Medical preparation

Often, medical precautions such as vaccinations are needed to serve in the mission area. The brother/sister is encouraged to ask those currently serving within the mission for recommendations and advice. Review the Center for Disease Control (CDC) website for the host country and abide by the recommendations for medical preparation. If the brother/sister does not wish to follow the CDC recommendations, he/she should discuss this with personnel in his/her respective mission.


Role of prayer

In preparation and sending, the brother/sister will need divine encouragement and direction in advance of moving to the field. The brother/sister should ask the Lord for wisdom, guidance and understanding to prepare him/her for the field. Due to the increased stress of transition, the brother/sister should continue to pray throughout this time.


Sending

Due to the short-term nature of your service, there will not be an official sending by the local church. But, that should not diminish the importance of the local church in your service, accountability, and support. It is strongly encouraged that some connection is maintained during your service and a “reporting” back to your church and local leaders following your service.


Post-service interview

After your service has been completed, an “exit interview” will be scheduled with you to review your experience. HarvestCall has particular interest in what was a blessing during your experience, what could be improved, and what your level of interest is in future service opportunities. This exit interview may be completed either by your manager within your ministry or by the Missionary Care Director.


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